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There are 2 ways to import data from a text file with Excel: you can open it in Excel, or you lot tin import it as an external data range. To export data from Excel to a text file, use the Save As command and modify the file type from the drop-down menu.

There are two commonly used text file formats:

• Delimited text files (.txt), in which the TAB character (ASCII character code 009) typically separates each field of text.

• Comma separated values text files (.csv), in which the comma character (,) typically separates each field of text.

You can change the separator character that is used in both delimited and .csv text files. This may be necessary to make sure that the import or consign performance works the way that you want it to.

Note:You can import or export up to 1,048,576 rows and 16,384 columns.

Import a text file by opening it in Excel

You lot can open up a text file that you created in another program as an Excel workbook by using the Open up command. Opening a text file in Excel does not change the format of the file — you tin encounter this in the Excel championship bar, where the name of the file retains the text file name extension (for case, .txt or .csv).

1. Become to File > Open and browse to the location that contains the text file.

2. Select Text Files in the file type dropdown list in the Open dialog box.

3. Locate and double-click the text file that you want to open.

   • If the file is a text file (.txt), Excel starts the Import Text Wizard. When you are done with the steps, click Cease to consummate the import operation. See Text Import Sorcerer for more data nearly delimiters and advanced options.

   • If the file is a .csv file, Excel automatically opens the text file and displays the data in a new workbook.

     Note:When Excel opens a .csv file, it uses the current default information format settings to interpret how to import each column of information. If you desire more flexibility in converting columns to different data formats, you tin can use the Import Text Magician. For example, the format of a data column in the .csv file may be MDY, but Excel'south default information format is YMD, or you want to convert a cavalcade of numbers that contains leading zeros to text and then y'all can preserve the leading zeros. To force Excel to run the Import Text Sorcerer, yous can modify the file name extension from .csv to .txt before you open it, or yous tin can import a text file past connecting to information technology (for more data, encounter the following section).

Import a text file by connecting to it (Power Query)

You lot tin import data from a text file into an existing worksheet.

1. On the Data tab, in the Get & Transform Data group, click From Text/CSV.

2. In the Import Information dialog box, locate and double-click the text file that you want to import, and click Import.

3. In the preview dialog box, you lot have several options:

   • SelectLoad if y'all want to load the information straight to a new worksheet.

   • Alternatively, select Load to if y'all desire to load the data to a table, PivotTable/PivotChart, an existing/new Excel worksheet, or simply create a connection. Yous too take the choice of adding your data to the Data Model.

   • Select Transform Information if you want to load the data to Power Query, and edit it before bringing information technology to Excel.

If Excel doesn't catechumen a particular column of data to the format that you want, then y'all tin convert the information later y'all import information technology. For more data, see Catechumen numbers stored as text to numbers and Convert dates stored every bit text to dates.

Export data to a text file by saving it

You can convert an Excel worksheet to a text file by using the Save Equally control.

1. Go to File > Save As.

2. Click Scan.

3. In the Save As dialog box, nether Save every bit type box, choose the text file format for the worksheet; for example, click Text (Tab delimited) or CSV (Comma delimited).

   Annotation:The different formats support unlike feature sets. For more than information nearly the characteristic sets that are supported by the different text file formats, see File formats that are supported in Excel.

4. Browse to the location where you want to save the new text file, and then click Save.

5. A dialog box appears, reminding you that just the current worksheet will be saved to the new file. If you are sure that the electric current worksheet is the one that yous want to salvage as a text file, click OK. You can salvage other worksheets as separate text files past repeating this procedure for each worksheet.

   You may also encounter an alert below the ribbon that some features might exist lost if you salvage the workbook in a CSV format.

For more information about saving files in other formats, see Save a workbook in some other file format.

Import a text file by connecting to it

Y'all tin import information from a text file into an existing worksheet.

1. Click the cell where yous want to put the information from the text file.

2. On the Data tab, in the Get External Data group, click From Text.

3. In the Import Information dialog box, locate and double-click the text file that you want to import, and click Import.

   Follow the instructions in the Text Import Magician. Click Help on any page of the Text Import Magician for more than information near using the magician. When you are done with the steps in the magician, click Finish to complete the import functioning.

4. In the Import Data dialog box, do the post-obit:

   1. Under Where do you want to put the data?, do one of the following:

      • To return the data to the location that you selected, click Existing worksheet.

      • To return the information to the upper-left corner of a new worksheet, click New worksheet.

   2. Optionally, click Backdrop to set refresh, formatting, and layout options for the imported data.

   3. Click OK.

      Excel puts the external data range in the location that yous specify.

If Excel does non convert a column of data to the format that y'all desire, yous tin can convert the data after yous import information technology. For more information, see Convert numbers stored as text to numbers and Convert dates stored as text to dates.

Consign data to a text file by saving it

You can catechumen an Excel worksheet to a text file by using the Save Equally command.

1. Become to File > Salvage As.

2. The Save Every bit dialog box appears.

3. In the Salve every bit blazon box, cull the text file format for the worksheet.

   • For case, click Text (Tab delimited) or CSV (Comma delimited).

   • Note:The different formats support unlike feature sets. For more than information about the characteristic sets that are supported by the different text file formats, see File formats that are supported in Excel.

4. Browse to the location where you want to relieve the new text file, and then click Save.

5. A dialog box appears, reminding you that only the current worksheet will exist saved to the new file. If you lot are sure that the electric current worksheet is the ane that you want to save equally a text file, click OK. You tin save other worksheets as separate text files past repeating this process for each worksheet.

6. A 2d dialog box appears, reminding yous that your worksheet may incorporate features that are not supported past text file formats. If you are interested but in saving the worksheet data into the new text file, click Yes. If you are unsure and would like to know more virtually which Excel features are not supported past text file formats, click Help for more information.

For more information about saving files in other formats, see Save a workbook in another file format.

The way you change the delimiter when importing is different depending on how you import the text.

• If you use Go & Transform Data > From Text/CSV, after y'all cull the text file and click Import, cull a character to employ from the list nether Delimiter. You tin see the effect of your new choice immediately in the data preview, so you can exist sure you brand the choice you want before yous proceed.

• If you employ the Text Import Wizard to import a text file, you can change the delimiter that is used for the import functioning in Pace 2 of the Text Import Magician. In this pace, you can also alter the manner that consecutive delimiters, such equally consecutive quotation marks, are handled.

  See Text Import Magician for more information about delimiters and advanced options.

If you want to use a semi-colon as the default list separator when yous Save As .csv, but need to limit the alter to Excel, consider changing the default decimal separator to a comma - this forces Excel to employ a semi-colon for the listing separator. Apparently, this will also alter the way decimal numbers are displayed, so also consider changing the Thousands separator to limit any confusion.

1. ArticulateExcel Options > Advanced > Editing options > Utilize system separators.

2. Set Decimal separator to , (a comma).

3. Ready Thousands separator to . (a period).

When you save a workbook as a .csv file, the default listing separator (delimiter) is a comma. Y'all tin change this to another separator character using Windows Region settings.

Caution:Irresolute the Windows setting will cause a global change on your computer, affecting all applications. To simply modify the delimiter for Excel, meet Alter the default list separator for saving files as text (.csv) in Excel.

1. In Microsoft Windows x, right-click the Start button, and then click Settings.

2. Click Time & Language, and then click Region in the left panel.

3. In the main panel, nether Regional settings, click Additional appointment, time, and regional settings.

4. Under Region, click Change date, time, or number formats.

5. In the Region dialog, on the Format tab, click Additional settings.

6. In the Customize Format dialog, on the Numbers tab, blazon a character to utilize as the new separator in the List separator box.

7. Click OK twice.

1. In Microsoft Windows, click the Start button, and so click Control Panel.

2. Nether Clock, Language, and Region, click Alter date, time, or number formats.

3. In the Region dialog, on the Format tab, click Additional settings.

4. In the Customize Format dialog, on the Numbers tab, type a grapheme to use as the new separator in the Listing separator box.

5. Click OK twice.

Notation: After you modify the list separator character for your computer, all programs employ the new character as a list separator. Yous can modify the grapheme back to the default character by following the same procedure.

Need more assist?

You tin can always ask an skillful in the Excel Tech Community or get support in the Answers customs.

See Also

Import data from external data sources (Power Query)

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Source: https://support.microsoft.com/en-us/office/import-or-export-text-txt-or-csv-files-5250ac4c-663c-47ce-937b-339e391393ba

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